Join Our Team

The Administrative Assistant is the first voice and face of Rebuilding Together Minnesota, handling applicant and community calls and emails, keeping our Salesforce records accurate, and running the office day to day functions. The ideal candidate is organized, patient, compassionate, detail-oriented, and motivated by our mission. Candidates with a background in social services or social work are a plus. 

Areas of Responsibility

Client and Public Interaction

• Answer and route incoming phone calls professionally and compassionately
• Respond promptly to applicant and general inquiries received by email
• Provide basic information about programs, services, and events, and refer people to the appropriate staff member or resource
• Manage a detailed income eligibility verification process for applicants reviewed and accepted for further consideration by Project Managers

Systems and Records Management

• Manage and monitor all subscription-based services and memberships, carefully monitoring renewal dates, and internal needs for the services. Includes assigning seats for staff members on various platforms.
• Enter paper applications for services into Salesforce
• Create and update applicant, client, and volunteer records, keeping data clean and free of duplicates
• Enter and reconcile donations (gifts, pledges, and in-kind contributions) in Salesforce
• Support timely donor acknowledgments and tax receipts
• Prepare bank deposits for physical checks received in the mail
• Generate basic Salesforce reports and lists as requested by staff
• Organize and maintain all digital files.
• Monitor physical files for compliance with document retention policies

Office Management

• Manage office supplies, hardware, equipment, and designated office service vendor relationships
• Process outgoing mail, and sort and distribute incoming mail, flagging invoices and financial or government documents for the appropriate staff member. Maintain confidentiality of all correspondence
• Maintain organized electronic and paper filing systems

General Support

• Assist staff with special projects and events
• Follow organizational policies and data privacy standards
• Perform other duties as assigned

View the full job description here. Apply here by submitting a resume and brief cover letter explaining your interest in our mission to Erin Budin, Administration Director, at e.budin@rtmn.org by Monday, November 16, 2026. Applications are reviewed on a rolling basis.